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Guidelines

Spectrum: Concordia University Research Repository
Concordia University

Research repositories enhance and complement traditional publishing practices by creating an additional conduit for the flow of scholarly information. This barrier-free conduit promotes the sharing of knowledge between a university and the greater world of interested students, scholars, organizations and the public at large.

Spectrum is Concordia University’s open access research repository that preserves and centralizes access to the research created at Concordia. By depositing their work in Spectrum, Concordia scholars provide free and immediate access to their work and thus increase the visibility of both their own research and their university’s intellectual output. Open access leads to the increased research profile and impact of scholars by bringing about greater levels of readership and citation of their publications.

Terms of Access

The items in Spectrum are freely accessible on the Web, for personal research or study only. The full-text version of publications in Spectrum can be downloaded.   In some cases, access to content may be limited to the Concordia community only.

Copyright and Non-Exclusive License

Concordia University does not claim copyright over anything deposited in Spectrum. Authors need to ensure they have understood the publisher’s policy on posting a copy of their work on a repository site. They can make use of the SHERPA/RoMEO site that explains publisher copyright policies (http://www.sherpa.ac.uk/romeo/).  

Authors depositing in Spectrum agree that they have obtained unrestricted permission to deposit research materials.  They give Spectrum permission to make accessible, preserve, and disseminate submissions.  Authors allow Spectrum to migrate formats without changing the content, and to preserve backup copies for security and preservation.   The deposit process for electronic thesis/dissertation requires agreement to a thesis/dissertation non-exclusive license, all other document type deposits require agreement to a non-exclusive license.

File Formats

Spectrum is a digital entity, and works deposited must be in digital form. Spectrum recognizes and supports the following file formats (recommended formats for preservation and access are listed in bold while unsupported formats are shown in red):

Text

Image

Audio

Video

Archive

PDF/A (.pdf)
XML (.xml)
PDF (.pdf)
HTML (.html)
Postscript (.ps)
LaTeX (.tex)
Plain Text (.txt)
Rich Text (.rtf)
Comma-Separated Values (.csv)
MS Word (.doc, .docx)
MS Excel (.xls, .xlsx)
MS PowerPoint (.ppt, .pptx)
ePUB (.epub)

JPEG (.jpg)
PNG (.png)
GIF (.gif)
BMP (.bmp)
TIFF (.tiff)

MPEG-3 audio (.mp3)
WAV (.wav)
FLAC (.flac)
OGG (.ogg)
WMA (.wma)

not supported:
Adobe Flash Audio (.f4a, .f4b)
RealAudio (.rm, .ra)
AIFF (.aiff, .aif) not currently supported

MPEG-4 H.264 (.mp4)
QuickTime (.mov)

not supported:
AVI (.avi)
Adobe Flash Video (.f4v, .f4p)
RealVideo (.rm, .rv, .rmvb)

bzip2 (.bz2)
TAR (.tgz)
ZIP (.zip)

If Spectrum can't identify a format of the upload file it will allow for the upload but record the format as "Other".

The Library can provide assistance for authors unsure of the suitability of a file type for Spectrum.

File Size

Files deposited to Spectrum are intended to be accessible on the Web. Multimedia files deposited to Spectrum should be in a format that allows for a reasonable download time. It is recommended that individual multimedia files not exceed 2 GB in size per file. If the multimedia portion of your deposit requires more space, please create multiple files that do not exceed 2 GB per file. The Spectrum upload interface allows for uploading of multiple files within the same deposit item.

Preservation 

The University is committed to providing ongoing access to and preservation of the digital publications contained in Spectrum.

Types of Publications

Spectrum reflects the scholarly and creative production of Concordia University. Peer-reviewed research publications are obvious candidates for inclusion, as are the diverse research and creative outputs of the Concordia community. Spectrum is a showcase of the research and scholarship undertaken by members of the Concordia University community. Examples of publications suitable for deposit in Spectrum’s first phase are:

  • Journal articles
  • Books or book chapters
  • Working papers
  • Conference papers or presentations
  • Technical reports

Authors of other types of work such as audio-visual materials and creative works which have special technical requirements should contact Spectrum’s editors at lib-spectrum@concordia.ca.

Theses and dissertations written by Concordia students are included in Spectrum. Other types of student work output may be considered for inclusion in Spectrum.

Withdrawal

If there are circumstances that require withdrawal of an item, Spectrum editors can be contacted at: lib-spectrum@concordia.ca.

The views contained in the material found in Spectrum are those of the author(s) and are not those of Concordia University. If you consider some content to be problematic, please alert Spectrum editors at: lib-spectrum@concordia.ca.

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